Volunteer at Quilt Plano 2025

Why Volunteer?

Volunteering at Quilt Plano 2025 offers a unique way to experience the show. From interacting with fellow quilters to helping set up the exhibits, there’s a role for everyone. Volunteers also receive special perks, free admission with a four volunteer commitment, and a special charm created for each year.

Volunteer at Quilt Show

Volunteer Roles Available Below

Choose from a variety of volunteer roles, including:

  • Ticket Sales & Admission
  • Quilt Angels
  • Set-Up Crew
  • Take-Down Crew

Sign up to volunteer and see the full list of roles.

Quilt Angel Role

At the Quilt Plano Show, our Quilt Angels play a special role in enhancing the visitor experience. These friendly volunteers wander through the quilt display area, helping guests appreciate the artistry on both sides of the quilts by carefully lifting them to reveal the backs. To ensure the quilts are protected, our Quilt Angels wear white gloves and are provided with adorable aprons as part of their attire.

Quilt Angels are encouraged to engage with visitors, answering questions and offering assistance to make the experience more enjoyable. By using gloves, they help safeguard the quilts from natural oils and other residues that can be transferred by touch. Their dedication helps maintain the beauty and integrity of each piece on display while creating a warm and welcoming atmosphere for everyone.

Quilt Angels

Volunteer Position Descriptions

Volunteers Needed

Before signing up, take a moment to review the different volunteer roles available. Each position has specific responsibilities, so choosing one that aligns with your skills and interests will help make your experience enjoyable and productive.

Click on the titles below to learn more about each role and its duties.

  • Sitting position.
  • Handling money.
  • Making change.
  • Processing credit card payments.

  • Mostly a sitting position.
  • Greet show attendees.
  • Answer questions about the demos.
  • Help attendees figure out the map of the Event Center.
  • Assist the demo teachers if they need help.
  • Direct attendees to the correct room for their chosen demo.
  • Provide safety for the teachers’ materials that are left in the three rooms.
  • Keep the doors locked when we are not there.

  • Standing and walking.
  • Hang signs on rows in the showroom, QUID signs on quilts, and other signs as directed throughout the Plano Event Center.
  • After judges have finished with an area, hang ribbons on the quilts.
    • This requires a lot of attention to detail – we must not put ribbons on the wrong quilts.

  • Sitting position in between hours for duties to start.
  • Greet members as they enter to proceed to their volunteer position.
  • Tell volunteer where their duty is in the building or who to contact for further information.
  • Indicate on the sign-in sheet where they need to initial.
  • Remind them to sign out when they leave.
  • Hold all purses (numbered tag for purse and for member) on the back table.
  • Retrieve all purses as needed.
  • Remind members to take with them the following if needed: Kleenex, phone, chap stick, keys, money/credit card.
  • Fill out on black board where there are openings for the day.
  • Direct any unassigned volunteer to a duty.
  • If there are volunteer door prizes, have the members fill out a ticket.
  • Announce and present volunteer door prizes.
  • Make sure all volunteers attach a “Volunteer” button to their clothing.
  • Hand out charms to volunteers.
  • SMILE!

  • Slow walking position, mostly through the Vendors areas.
  • Wear a fluorescent vest provided by the Guild.
  • Your presence is meant as a deterrent to shoplifting.Do not approach guests regarding wrongdoing but call Police instead (Plano Police will be in the building).
  • Other security may staff the exit doors to stamp guests’ hand if they want to leave for lunch or go to their car and return to the show on the same day.

  • Mainly sitting.
  • Responsible for counting the lunches you receive from the Plano Center.
  • Make sure the count agrees with our number of lunches.
  • Check off on the list as each member picks up their lunch.
  • Runners will deliver lunches to vendors.

  • Sitting position.
  • Greeting the public along the entry to the show.
  • Handout bookmarks.
  • Invite attendees to visit the guild for a meeting.
  • Provide entry form for them to join.
  • Provide pens and papers to customers to fill out forms to join. Have a money box to accept payment by cash, check, or credit card.
  • Take photos of new members for the directory.

  • Sitting position.
  • Greeting attendees
  • Registration and handing out Bid Numbers
  • Handling money in the form of Cash, Credit Cards and Checks.

  • Sitting position.
  • Share responsibilities with the Membership table
  • Talk with guests about the various programs we have at our Guild meetings.
  • Point out the projects made during the classes provided by teachers.

  • Sitting position.
  • Greet the public and promote the guild.
  • Talk with guests about the various programs we have at our Guild meetings.
  • Point out the projects made during the classes provided by teachers.
  • Take sign-ups for classes.
  • Handling Cash, Credit Cards and checks.

  • Standing and walking position
  • Wear White Gloves and apron provided by the guild.
  • Act as a “host” in your row assignment to provide information on the quilts on view.
  • Monitor the safety of the quilt by offering to turn the quilt back for a better view.
  • Be prepared to offer information about the Guild in general and any other assistance needed by our guests.

  • For volunteers working the check-in table:
    • Sitting position
    • Checking in quilts as they are delivered, compare to list, remind people of when to pick up their quilts.
    • Give the quilts to the runners.
  • For volunteers delivering quilt to the storage rooms
    • Standing and walking job.
    • Place the quilts in category order on the tables. See that label cards are placed in one direction, ready for pick up to deliver to exhibit room.
    • Specific directions will be provided at turn-in time.

  • For volunteers doing Check-off:
    • Sitting position.
    • Volunteers sit at table to check forms and call for the runners to get the quilts.
    • Verify that the correct quilts were collected.
  • For Volunteers doing Running:
    • Distribute the quilts alphabetically on tables as they come in.
    • Get the paperwork from the Check-off people.
    • Match the forms to the correct quilt.

  • Sitting position
  • Handling money in the form of Cash, Credit Cards and Checks.
  • Sell raffle tickets.
  • Answer any questions about our raffle quilt.

  • For Volunteers Sorting Hardware:
    • Standing, walking and movement.
    • Sort the hanging hardware according to size, getting it ready to hang quilts.
  • For Volunteers Hanging Quilts:
    • Standing, walking and movement.
    • Hang quilts (work until done) – NO CLIMBING LADDERS
    • Handling quilts while wearing gloves.

  • For Volunteers Hanging Quilts – WEDNESDAY:
    • Hang quilts in Special Exhibits room – NO CLIMBING LADDERS.
    • Handling quilts while wearing white gloves
  • For Volunteers During The Show:
    • Standing and walking position.
    • Explaining the variety of speakers that have been teaching workshops.
    • Showing of the display of the completed work done by members.
    • Explain and answer questions.
    • Explain techniques used by the Art Quilters of Plano and the separate group meetings.

  • For Volunteers Removing Quilts:
    • Lots of standing and movement.
    • Handling quilts while wearing white gloves.
    • Taking down quilts with the new system – NO CLIMBING LADDERS
  • For Volunteers doing Check-off:
    • Check each quilt off on the spreadsheet to ensure all quilts are accounted for.
    • Give the quilts to runners.
  • For Volunteers as Runners:
    • After Check-off, run the quilts to the give-back room
  • For Volunteers Sorting Hardware:
    • Lots of standing and movement.
    • Sort the hardware as the quilts come down.
    • Inventory the hardware before it goes to storage.
  • For Volunteers Folding Quilts:
    • Lots of standing and movement.
    • Fold quilts as they come down and put them in their pillowcases.

  • For Volunteers Marking Vendor Booths:
    • Walking, standing and bending over job.
    • Mark the floors with tape for vendor booths using the maps provided.
  • For Volunteers Checking in Vendors:
    • Mainly sitting position.
    • Responsible for checking in Sponsors on Wednesday.
    • Give each Sponsor their Welcome Packet.
    • Direct them to their booth location.
    • Answer any questions they may have.
  • For Volunteers Responsible for Checking in Vendors on Thursday:
    • Give each Sponsor their Welcome Packet.
    • Direct them to their booth location.
    • Answer any questions they may have.
  • For Volunteers Helping with Vendor Relief
    • Very little physical labor, sitting and standing.
    • Responsible for checking with Vendors to see if they need a bathroom break, lunch break or water.
    • Stay in their booth while they are gone.

Location and Parking

Plano Event Center

2000 E. Spring Creek Parkway
Plano, TX 75074

Google map of Plano Event Center

Parking is Free!

Directions – Plano Event Center is located at the corner of East Spring Creek Parkway and Jupiter in Plano. From US-75, at the Spring Creek Parkway exit, go east on Spring Creek Parkway.

Parking – General and Handicapped
Use the parking lot on the east side of the Plano Event Center. Enter the parking lot from Jupiter Road. Enter the Center through the East Doors.

Parking – Vendor and Overflow
Use the parking lot on the west side of the Plano Event Center. Enter the parking lot from Spring Creek Parkway. Enter the Center through the West Doors.

Drop-Off Entrance for Buses and Vans – Enter the parking lot from Spring Creek Parkway and proceed to drop-off circle at the West Doors to the Center.